NovusAGENDA

BOARD OF TRUSTEES, EL PASO INDEPENDENT SCHOOL DISTRICT

October 17, 2023

5:00 PM

EPISD Administration Building (1014 North Stanton Street, El Paso, Texas)

Videoconference Notice:

A quorum of the Board of Trustees will be physically present at the EPISD Administration Building, 1014 North Stanton Street, El Paso, Texas 79902, and it is the intent to have a quorum of the Board present at that location. Pursuant to Texas Government Code 551.127 if a quorum of the Board is physically present at the designated location, other Trustees may attend and participate in this meeting via videoconference.

Announcement of Meeting/Agenda

As Directed Under the Provisions of the

Texas Open Meetings Act,

Texas Government Code, Chapter 551

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Subject of Meeting


	1.	Call to Order


	2.	Pledges of Allegiance


	3.	Moment of Silence


	4.	Recognitions


		A.	October 2023 Student Recognitions
			(To recognize students for their achievements and involvement in the District)
		B.	October 2023 Campus Recognitions
			(To recognize campuses for their achievements and involvement in the District)
		C.	October 2023 Staff Recognitions
			(To recognize staff for their commitment to District outcome goals)


	5.	Public Forum


	6.	Consent Agenda


		(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.)


		A.	Approval of Minutes


			1.	August 9, 2023, Audit Committee Meeting

			2.	September 12, 2023, Special Board of Trustees Meeting

			3.	September 12, 2023, Board of Trustees Meeting

			4.	September 19, 2023, Special Board of Trustees Meeting


		B.	Approval of Budget Amendment


			1.	Approval of Budget Amendment for Costs Associated with Instruction Related Materials, Administrative Supplies, Equipment, Personnel Related Costs and Food & Nutrition Technology, Equipment and Capital Outlay (Local and Food and Nutrition Funds - $4,326,728.00)
				(Amendment will provide adequate funding for District operations)


		C.	Proposed Adoption and Revisions to Board Policies


			(District Policies may be found at www.episd.org under the EPISD Board tab)


			1.	Adoption of Proposed Revisions to Board Policy DEA (Local), Compensation and Benefits: Compensation Plan
				(The Texas Association of School Boards recommended revisions as part of Update 121)


		D.	Approval of 2023-2024 Memorandum of Understanding between Education Service Center Region 19 and El Paso Independent School District for Texas Student Data Systems (TSDS) Support Cooperative (Budgeted Local Funds - $1,250.00)
			(To enter into a Memorandum of Understanding with Region 19 for Texas Student Data Systems Support Cooperative)

		E.	Approval of Memorandum of Agreement between El Paso Independent School District (EPISD) and El Paso County Community College District (EPCC) for Provision of Physical Therapy Aide Dual Credit Program (Budgeted CTE Local Funds - $13,425.70)
			(This joint agreement enables EPISD Health Science Technology students enrolled in the Physical Therapy Aide Program at Silva Magnet High School to receive education and training including hands-on experiences through EPCC)

		F.	Approval of Memorandum of Understanding between City of El Paso and El Paso Independent School District for Foster Grandparent Program
			(This Memorandum of Understanding describes program requirements, working relationships, and mutual responsibilities related to placement by the City of El Paso of Foster Grandparent volunteers within campuses in the District)

		G.	Approval of Interlocal Agreement between El Paso Water Utility Public Service Board and El Paso Independent School District for EPISD/EPWATER Radio Frequency
			(To cease the use of Public Safety 4940-4990 Mhz and call sign WRFY709 in support of the establishment of a City-wide communications network for EPWATER's sole use)

		H.	Approval of Grant Award Notification for United States Department of Education FY 2023 Congressionally Funded Community Project (CFCP) Funds (U.S. Department of Education - $2,000,000.00)
			(To positively impact the trajectories of at-risk students into STEAM careers through the establishment of after-school enrichment centers at south side campuses)

		I.	Approval of District Improvement Plan and Campus Improvement Plan Performance Objectives
			(To approve 2023-24 District Improvement and Campus Improvement Performance Objectives)

		J.	Approval of Revisions to 2023-2024 Extra Performance Pay & Instructional Stipends and Miscellaneous Pay Rate Listings
			(To provide compensation for EPISD employees)

		K.	Approval of First Amendment to License Agreement for Premises of El Paso Independent School District for a GECU Coronado High School Micro-Branch
			(Approval required to amend existing agreement with GECU)

		L.	Approval of First Amendment to 2023 Polling Place Agreement between El Paso County and El Paso Independent School District
			(To allow the County of El Paso to use EPISD as a permanent polling place for the November 2023 Uniform Election at Moye Elementary School and Hartley PK-8)

		M.	Approval of Request for Military Aerial Support for Flyover at Andress High School Football Game
			(To request approval for a Military Flyover at the November 2, 2023, Andress High School Football Game and recognize the District's efforts in supporting military students and families)

		N.	Approval to Authorize the Superintendent to Execute Letter Regarding the Foreign Trade Zone Expansion to Foreign Trade Zone No. 68
			(To execute a letter of support on behalf of the District for a Foreign Trade Zone expansion to Foreign Trade Zone No. 68)

		O.	Facilities and Construction Quarterly Reports to Board of Trustees
			(To provide the Board of Trustees a quarterly report in accordance with Policy CV [Local] and Policy CDB [Local])

		P.	Internal Audit Activity Report to Board of Trustees
			(To provide the Board of Trustees a report on the Internal Audit’s performance relative to its plan and other matters, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit])


		Q.	Purchases Requiring Board Approval


			1.	Approval to Award Sheltered Instruction Observation Protocol (SIOP) Model, RFP #23-075 (Administration Recommendation - Savvas Learning Company, LLC) (Budgeted Federal Funds - $472,967.60)
				(To provide an instructional model to English language learners and help them develop proficiency while building academic English literacy skills and subject area knowledge)
			2.	Approval to Award RFP #23-096, Multimedia Interactive Playground System and Installation (Administration Recommendation: ProComputing, LLC) (Budgeted Grant Funds - $366,282.00)
				(To provide multimedia interactive playground systems to students that allow them to enhance learning, play and physical activity)
			3.	Approval of Fifth Amendment to Order Form, for Purchase of Website Content Management Services (CMS) from Active Internet Technologies, LLC, dba Finalsite, Utilizing The Interlocal Purchasing System (TIPS) Contract #220701 (Budgeted Local Funds - $199,068.00)
				(To provide EPISD with the license software, support and services for mass notifications)
			4.	Approval to Award (ESSER) Custodial Auto Floor Scrubbers, CSP #23-101 (Administration Recommendation: Brady Companies, LLC) (Budgeted ESSER III Funds - $485,082.60)
				(To provide for the use of floor micro-scrubbers to properly clean and sanitize District facilities)
			5.	Approval of Delegation of Assignment from Watson Pest Control, to Bug Out, Under CSP #22-003, Districtwide Kitchen Pest Control Maintenance Service, and RFP #23-072, Districtwide Pest Control Maintenance and Services
				(To continue to procure pest control services through CSP #22-003, Districtwide Kitchen Pest Control Maintenance Service, and RFP #23-072, Districtwide Pest Control Maintenance and Services)


		R.	Approval of Professional Service Contracts, Award of Construction Contracts, and Change Orders to Construction Contracts


			1.	Approval of Delegation of Assignment from Bath Group, Inc., to Bath Group, LLC, Under RFQ No. 23-043, Commissioning Services for HVAC Replacement in High Occupancy Areas of Middle Schools and High Schools, and Approval of Professional Services Contract for Commissioning Services for HVAC Replacement in High Occupancy Areas of Middle Schools and High Schools, Project No. 23.532, to Bath Group, LLC (ESSER III Funds – Not To Exceed $468,690.00)
				(Approval of the professional services contract is needed to proceed with the commissioning of the ESSER HVAC construction projects)
			2.	Award of Austin HS Driveway Ramp Improvements, Project No. 17.622D, Utilizing TIPS RCSP 230602, Pavement and Other Related Services, to Keystone GC, LLC (2016 Bond Fund - $159,878.40)
				(Approval is required to proceed with the construction of Austin High School driveway ramp improvements)
			3.	Award of Irvin High School Fume Hoods, Project No. 17.628C, Utilizing Region 19 Allied States Cooperative (ASC) RFP #21-7411, Job Order Contracting & Facilities Construction Services, to Noble General Contractors, LLC (2016 Bond Funds - $648,885.60)
				(Approval is required to proceed with the Irvin High School fume hoods project)
			4.	Approval of Change Order No. 01 for ESSER HVAC Replacement in High Occupancy Areas of Middle Schools and High Schools (Group 3), CSP #23-037, Project No, 22.513C, to Dantex General Contractors, Inc., for $876,088.07 and a Time Extension of 180 Calendar Days, Resulting in Construction Administration Services to ASA Architects in an Amount Not to Exceed $4,750.00 (Budgeted ESSER III Funds - $876,088.07)
				(To comply with Board Policy CV (Local) pertaining to change orders to construction contracts)


		S.	Approval of Final Payment for Construction Contracts


			1.	Approval of Final Acceptance of Work and Final Payment for Crockett ES Re-Roofing, Project No. 23.528B, Utilizing Region 19 Allied States Cooperative RFP #21-7411, Job Order Contracting and Facilities Construction Services, to C. Ortiz, Corp., a Texas Corporation, dba The Roof & Metal Co. (Operating Funds - $40,084.86)
				(Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
			2.	Approval of Final Acceptance of Work and Final Payment for Lamar ES Structural Remediation Phase 2, Project No. 22.691B Utilizing Region 19 Allied States Cooperative, RFP #21-7411, Job Order Contracting & Facilities Construction Services, to Keystone GC, LLC (Operating Funds - $14,886.99)
				(Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
			3.	Approval of Final Acceptance of Work and Final Payment for 1014 N. Stanton New Conference Room, Project No. 22.508, Utilizing The Interlocal Purchasing System (TIPS) RCSP# 211001, to Basic IDIQ, Inc. (Operating Funds - $12,203.11)
				(Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)


	7.	Action Item


		A.	Discuss and Take Appropriate Action on Appointment of Trustees to El Paso Central Appraisal District (EPCAD) Board of Directors for 2024 Term
			(To ensure District representation on the EPCAD Board of Directors)


	8.	Public Meeting


		A.	Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST)
			(To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System)


	9.	Reports


		A.	House Bill 3 (HB3) Student Outcome Goals 2022-23 Update
			(To provide the Board of Trustees and the public an update on the HB3 Student Outcome Goals)
		B.	Quarterly Update on School Facility Planning and Construction - 2016 Bond Program
			(To provide the Board a 2016 Bond Program Update)


	10.	Items on Next Month's Agenda


		A.	Overview of Future Board Meeting Agenda Items
			(To provide an overview of future Board Meeting agenda items)


	11.	Adjournment


	If not adjourned beforehand, the meeting will recess at 11:00 p.m. or within a reasonable time frame thereafter. If there is any unfinished business, the meeting will be reconvened at 5:00 p.m. on Tuesday of the following week to take up any such unfinished business.


	______________________________________________ Superintendent The District condemns and prohibits discrimination, including harassment, against any employee on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender stereotyping and perceived sexuality, perceived or actual sexual orientation, gender identity or gender expression, or any other basis prohibited by law. Inquiries concerning the application of Title VI, VII, and IX, and Section 504 may be referred to the District Compliance Officer, Rosa Ramos, at (915) 230-2031; 504 inquiries regarding students may be referred to Kelly Ball at (915) 230-2856.