BOARD OF TRUSTEES, EL PASO INDEPENDENT SCHOOL DISTRICT

November 15, 2022

5:00 PM

EPISD Administration Building (1014 North Stanton Street, El Paso, Texas)

 

Videoconference Notice:

A quorum of the Board of Trustees will be physically present at the EPISD Administration Building, 1014 North Stanton Street, El Paso, Texas 79902, and it is the intent to have a quorum of the Board present at that location.  Pursuant to Texas Government Code 551.127 if a quorum of the Board is physically present at the designated location, other Trustees may attend and participate in this meeting via videoconference.



Announcement of Meeting/Agenda

As Directed Under the Provisions of the

Texas Open Meetings Act,

Texas Government Code, Chapter 551

 

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act.  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.


Subject of Meeting
1.Call to Order
2.Pledges of Allegiance
3.Moment of Silence
4.Recognitions
A.November 2022 Partner In Education Award
(To promote and enhance community relations by recognizing Partners In Education)
B.November 2022 Student Recognitions
(To recognize students and staff for their commitment to District outcome goals)
C.Recognition of Burges High School Campus Transformation
(To promote and enhance community relations)
5.Public Forum
6.Action Items
A.Discuss and Take Appropriate Action on Annual Comprehensive Financial Report with Independent Auditors Report Thereon for 2021-2022 Fiscal Year
(To comply with Texas Education Code 44.008[a], CFC [Legal] and CFC [Local] regarding financial audits)
B.Discuss and Take Appropriate Action on Adoption of Board Mission and Vision Statements and District Core Beliefs
(To adopt the Mission and Vision Statements as well as the Core Beliefs for the District)
C.Discuss and Take Appropriate Action on Vacancy in Trustee District 6
(To determine appropriate action on the vacancy in Trustee District 6)
D.Discuss and Take Appropriate Action on Approval of District Improvement Plan and Campus Improvement Plan Performance Objectives
(To provide information on the District and Campus Improvement Planning processes and to approve 2022-23 District Improvement and Campus Improvement Performance Objectives)
E.Discuss and Take Appropriate Action on Approval of 2022-2023 Targeted Improvement Plans (TIPs) for Identified Campuses (College Career Technology Academy, Canyon Hills Middle School, Guillen Middle School, and Hart Elementary School)
(A Targeted Improvement Plan is required for campuses in Comprehensive Support and Effective Schools Framework Focused Support Grant status as per the Texas Education Agency Accountability)
7.Report
A.Update on ESSER III Project Dashboard
(To provide an update on the ESSER III Dashboard demonstrating fund utilization and outcomes)
8.Consent Agenda

(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.)

A.Approval of Minutes
1.October 17, 2022, Special Board of Trustees Meeting
2.October 17, 2022, Audit Committee Meeting
3.October 18, 2022, Special Board of Trustees Meeting
4.October 18, 2022, Board of Trustees Meeting
5.November 2, 2022, Special Board of Trustees Meeting
6.November 2, 2022, Special Board of Trustees Meeting (Training Session)
B.Approval of Budget Amendment
1.Approval of Budget Amendment for Costs Associated with Personnel Costs and Administrative Supplies & Materials (General Operating Fund and State Compensatory Education Funds - $219,697.00)
(Amendment will provide adequate funding for District operations)
C.Approval of Memorandum of Agreement between El Paso Independent School District (EPISD) and El Paso County Community College (EPCC) for Vocational Nursing (VN) Program at Silva Health Magnet (CTE Local Funds - $1,200.00)
(This joint agreement enables EPISD junior students enrolled in the dual credit Vocational Nursing [VN] Program at Silva Health Magnet to receive instruction and clinical experiences in the VN field through rotations and practical skill applications)
D.Approval of Labster Software Access Agreement (Budgeted Local Funds - $850.00)
(To provide District students enrolled in science dual credit courses at El Paso Community College with access to Labster’s services and materials for the duration of the dual credit course)
E.Approval of Internship Affiliation Agreement between El Paso Independent School District and The University of Texas at Arlington
(To consider approval of an Internship Affiliation Agreement for the University of Texas at Arlington to provide high-quality learning experiences for the University's student teachers and graduate level interns)
F.Approval of Proposed Changes to 2022-2023 Audit Plan
(To communicate to the Board, for review and approval, proposed changes to the 2022-2023 Audit Plan, in accordance with Board Policy CFC [Exhibit])
G.Review of Fiscal Year 2022-2023 First Quarter Financial and Investment Reports
(To inform the Board of the District's Financial Status at the end of the first quarter for fiscal year 2022-2023)
H.Purchases Requiring Board Approval
1.Approval of Expenditures for KnowBe4 Security Awareness Training from Advanced Network Management, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #21-7394, Technology, Hardware, Software, Services and Related (Supplemental) (Budgeted Local Funds - $62,920.00)
(To continue security awareness training and phishing campaigns for insight into District vulnerabilities, as mandated by Texas Education Agency (TEA) and House Bill (HB) 3934)
2.Award of Office Supplies, RFP #23-027 (Administrative Recommendation: El Paso Office Products, LLC; Lakeshore Learning Materials, LLC; ODP Business Solutions, LLC; School Specialty, LLC; Spectrum Paper Co., Inc.; and Staples Business Advantage) (Budgeted Local and Federal Funds - $1,000,000.00)
(To continue to provide the District with needed office supplies)
3.Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000.00 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $2,300,000.00)
(To approve pending requisitions for various items from awarded cooperative contract vendors)
4.Approval to Use Federal ESSER Program Funds for Lease Payment of Apple iPad Devices, Software, Services, and Accessories for Fiscal Year 2022-2023 (Federal ESSER III Funds - $721,238.70)
(To change the account number used to pay for Apple lease payment from Local Funds to Federal ESSER Funds)
5.Award of Personal Protective Equipment (PPE) and Related Items, RFP #23-020 (Administrative Recommendation: BlackGreyGold Solutions; El Paso Office Products, LLC; Hand Safety, LLC; Malor & Company, Inc.; Moore Medical, LLC; Nashville Medical & EMS Products, Inc. (dba Nashville EMS Supply); Spectrum Paper Company, Inc.; and Texas Medical Technology, Inc.) (Budgeted Federal ESSER III Funds - $348,870.00)
(To continue to provide the District with needed personal protective equipment [PPE])
6.Approval to Award (ESSER) Technology Temporary Personnel Services, RFP #22-066 (Administration Recommendation: GTS Technology Solutions, Inc.) (Budgeted ESSER III Funds and Local Funds - $575,000.00)
(To develop a contractual relationship with a temporary personnel agency for department assistance to uphold the District's Power Up 1:1 Initiative which has provided all students in PK-12 with an instructional device)
I.Approval of Final Payment for Construction Contracts
1.Approval of Final Acceptance of Work and Partial Payment for Don Haskins PK-8, CSP No. 19-002, Project No. 17.614, to Urban Associates, Inc. (2016 Bond Funds - $1,494,451.19)
(Approval is needed to proceed with final acceptance and partial payment for the project as per Board Policy)
2.Approval of Final Acceptance of Work and Partial Payment for Andress High School Additions and Renovations - Performing Arts Center, CSP No. 18-079, Project No. 17.626, to Urban Associates, Inc. (2016 Bond Funds - $748,354.75)
(Approval is needed to proceed with final acceptance and partial payment for the project as per Board Policy)
9.Items on Next Month's Agenda
A.Overview of Future Board Meeting Agenda Items
(To provide an overview of future Board Meeting agenda items)
10.Adjournment

If not adjourned beforehand, the meeting will recess at 11:00 p.m. or within a reasonable time frame thereafter.  If there is any unfinished business, the meeting will be reconvened at 5:00 p.m. on Tuesday of the following week to take up any such unfinished business.





 

 

______________________________________________

Superintendent

 

 

The District condemns and prohibits discrimination, including harassment, against any employee on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender stereotyping and perceived sexuality, perceived or actual sexual orientation, gender identity or gender expression, or any other basis prohibited by law. Inquiries concerning the application of Title VI, VII, and IX, and Section 504 may be referred to the District Compliance Officer, Rosa Ramos, at (915) 230-2031; 504 inquiries regarding students may be referred to Kelly Ball at (915) 230-2856.