The Request for Proposal (RFP) is one (1) of seven (7) approved purchasing methods allowed under Texas Education Code Section 44.031.  The specifications and scope of work for the Facility Management Software System were created collaboratively between the Procurement & School Resources and the Operations Support Services Departments.

Administration requested a software solution to manage the work orders for the Maintenance, Buildings & Grounds as well as for the Custodial Services Department.  The solution would include facility rental management to track facility rental dates and times to avoid overlaps.

An evaluation committee reviewed and scored the proposals electronically through the District’s eBid system on August 16, 2024.  The committee consisted of Mr. S.B. Pierson, Chief Operations Officer; Ms. Amanda Grijalva, Director of Custodial Operations; Mr. Don Berry, Web and Business Solutions Manager; Mr. Victor Armendariz, IT Project Coordinator; and Ms. Deanetta White, Senior Administrative Assistant of Operations.  Ms. Isela Parsons, Buyer, acted as facilitator and moderator during the evaluation process.

The evaluation committee requested presentations from the top two (2) respondents.  The presentations were held virtually on October 2, 2024. The committee completed the second round of scoring on October 4, 2024.