| | | | | | | |  MEETING DATE: 10/17/2023
AGENDA ITEM NO.: S.1.
Approval of Final Payment for Construction Contracts -Consent Agenda |
| | | | | | | | Board of Trustees
Executive Summary of Board Agenda Item
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| | | | | | | | | TITLE: | | Approval of Final Acceptance of Work and Final Payment for Crockett ES Re-Roofing, Project No. 23.528B, Utilizing Region 19 Allied States Cooperative RFP #21-7411, Job Order Contracting and Facilities Construction Services, to C. Ortiz, Corp., a Texas Corporation, dba The Roof & Metal Co. (Operating Funds - $40,084.86) |
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| | | | | | | | | JUSTIFICATION STATEMENT: | (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
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| | | | | | | | | PURPOSE OF AGENDA ITEM: | Action |
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| | | | | | | | | TO BE HELD IN: | Open Session |
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| | | | | | | | | AUTHORITY FOR ACTION: | Legal/Local Policy |
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| | | | | | | | | STAFF RESPONSIBLE: | Irene Ramirez, Executive Director Facilities & Construction |
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| | | | | | | | | DISTRICT IMPROVEMENT PLAN OBJECTIVE, GOAL OR NEED ADDRESSED: | | Strategic Lever III: Destination District - El Paso ISD solidifies its position as El Paso's destination district. |
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| | | | | | | | | SUMMARY: |
Board Policy CV (Local): Facilities Construction provides: “The District shall not make final payments for construction or the supervision of construction until the work has been completed and the Board has accepted the work.” The District maintains retainage in an amount of at least five percent (5%) of the contract value until final payment is made. Administration is providing the Board documentation to the effect that the conditions for Final Acceptance and Final Payment set out in the contract have been satisfied and there were no prevailing wage rate violations.
The Board approved the original contract on February 22, 2023 for $801,697.26 and the final contract amount is the same.
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Project No.
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Project Name
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Contractor
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Final Contract Amount
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Final Payment
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23.528B
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Crockett ES Re-Roofing
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C. Ortiz, Corp., a Texas Corporation dba The Roof & Metal Co.
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$801,697.26
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$40,084.86
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The punch list was completed within sixty (60) days after achieving substantial completion. All actions necessary for the Board to approve Final Acceptance were achieved on September 8, 2023.
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| | | | | | | | | ADMINISTRATIVE RECOMMENDATION/MOTION: | It is recommended that the Board approve the final acceptance of the work and final payment for Crockett Elementary School Re-Roofing, Project No. 23.528B, utilizing Region 19, Allied States Cooperative RFP #21-7411, to C. Ortiz, Corp., a Texas Corporation, dba The Roof & Metal Co., in the amount of $40,084.86. |
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| | | | | | | | | FUNDING SOURCE: | 199X Operating Fund | | ACCOUNT NO.: | 199.81.6624.112.99.603.528 |
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| | | | | | | | | IMPACT ON OTHER FUNCTIONS/OPERATIONS: | |
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| | | | | | | | | CONSEQUENCES OF NON-APPROVAL: | Final payment will remain outstanding. |
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| | | | | | | | | IMPLEMENTATION TIMELINE: | Upon approval |
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| | | | | | | | | COMMENTS RECEIVED, IF ANY: | |
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