| | | | | | | |  MEETING DATE: 10/17/2023
AGENDA ITEM NO.: S.3.
Approval of Final Payment for Construction Contracts -Consent Agenda |
| | | | | | | | Board of Trustees
Executive Summary of Board Agenda Item
|
| | | | | | | | | TITLE: | | Approval of Final Acceptance of Work and Final Payment for 1014 N. Stanton New Conference Room, Project No. 22.508, Utilizing The Interlocal Purchasing System (TIPS) RCSP# 211001, to Basic IDIQ, Inc. (Operating Funds - $12,203.11) |
|
| | | | | | | | | JUSTIFICATION STATEMENT: | (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
|
|
| | | | | | | | | PURPOSE OF AGENDA ITEM: | Action |
|
| | | | | | | | | TO BE HELD IN: | Open Session |
|
| | | | | | | | | AUTHORITY FOR ACTION: | Legal/Local Policy |
|
| | | | | | | | | STAFF RESPONSIBLE: | Irene Ramirez, Executive Director Facilities & Construction |
|
| | | | | | | | | DISTRICT IMPROVEMENT PLAN OBJECTIVE, GOAL OR NEED ADDRESSED: | | Strategic Lever III: Destination District - El Paso ISD solidifies its position as El Paso's destination district. |
|
| | | | | | | | | SUMMARY: | Board Policy CV (Local): Facilities Construction provides: “The District shall not make final payments for construction or the supervision of construction until the work has been completed and the Board has accepted the work.” The District maintains retainage in an amount of at least five percent (5%) of the contract value until final payment is made. Administration is providing the Board documentation to the effect that the conditions for Final Acceptance and Final Payment set out in the contract have been satisfied and there were no prevailing wage rate violations.
The Board approved the original contract on June 27, 2022, for $239,234.90. The following change orders were approved resulting in the final contract amount of $244,061.91.
- Change Order No. 1 – This change order, in the amount of $1,463.09, for the installation of 300 sq. ft. of new fur out wall and electrical box extenders, approved by Administration on August 15, 2022.
- Change Order No. 2 – This change order, in the amount of $648.59, for the reimbursable of permit fees related to value engineering revisions, approved by Administration on August 25, 2022.
- Change Order No. 3 – This change order, in the amount of $2,235.00, and a six (6) calendar day extension for the relocation of a quad outlet and data in the south wall, the install of a new electrical outlet and data in north column and new 2" pipe sleeve for the HDMI and data cables, approved by Administration on September 20, 2022.
- Change Order No. 4 - This change order, in the amount of $480.33, and a thirteen (13) calendar day extension for the installation of additional quad outlets, data boxes and wood blocking for three additional TV mounts, approved by Administration on October 28, 2022.
|
Project No.
|
Project Name
|
Contractor
|
Final Contract Amount
|
Final Payment
|
|
22.508
|
1014 N. Stanton Conference Room
|
Basic IDIQ, Inc.
|
$244,061.91
|
$12,203.11
|
The punch list was completed within one hundred fifteen (115) days after achieving substantial completion. All actions necessary for the Board to approve Final Acceptance were achieved on August 25, 2023. |
|
| | | | | | | | | ADMINISTRATIVE RECOMMENDATION/MOTION: | It is recommended that the Board approve the final acceptance of the work and final payment for 1014 N. Stanton New Conference Room, Project No. 22.508, utilizing The Interlocal Purchasing System (TIPS) RCSP# 211001, to Basic IDIQ, Inc., in the amount of $12,203.11. |
|
| | | | | | | | | FUNDING SOURCE: | 199X Operating Fund | | ACCOUNT NO.: | 199.81.6624.932.99.603.508 |
|
| | | | | | | | | IMPACT ON OTHER FUNCTIONS/OPERATIONS: | |
|
| | | | | | | | | CONSEQUENCES OF NON-APPROVAL: | Final payment will remain outstanding. |
|
| | | | | | | | | IMPLEMENTATION TIMELINE: | Upon approval. |
|
| | | | | | | | | COMMENTS RECEIVED, IF ANY: | |
|
|