| | | | | | | |  MEETING DATE: 10/17/2023
AGENDA ITEM NO.: Q.2.
Purchases Requiring Board Approval - Consent Agenda |
| | | | | | | | Board of Trustees
Executive Summary of Board Agenda Item
|
| | | | | | | | | TITLE: | | Approval to Award RFP #23-096, Multimedia Interactive Playground System and Installation (Administration Recommendation: ProComputing, LLC) (Budgeted Grant Funds - $366,282.00) |
|
| | | | | | | | | JUSTIFICATION STATEMENT: | (To provide multimedia interactive playground systems to students that allow them to enhance learning, play and physical activity)
|
|
| | | | | | | | | PURPOSE OF AGENDA ITEM: | Action |
|
| | | | | | | | | TO BE HELD IN: | Open Session |
|
| | | | | | | | | AUTHORITY FOR ACTION: | Other |
|
| | | | | | | | | STAFF RESPONSIBLE: | Daniel Vasquez and/or Martha Aguirre |
|
| | | | | | | | | DISTRICT IMPROVEMENT PLAN OBJECTIVE, GOAL OR NEED ADDRESSED: | |
|
| | | | | | | | | SUMMARY: | The Request for Proposal (RFP) is one (1) of seven (7) approved purchasing methods allowed under Texas Education Code, Section 44.031. A request was received to issue a solicitation for multimedia playground systems and installation at twelve (12) Department of Defense Education Activity (DoDEA) elementary schools.
The purpose of this proposal is to furnish, install, and integrate a fully functional and operational multimedia interactive playground system, that includes hardware, software, and installation. By installing these systems, it will allow to increase the percentage of graduates that meet the criteria for College, Career and Military Readiness. Students will want to participate while learning at the same time. The interactive playground creates an immersive environment for groups of students to work together as a team.
The RFP was advertised in The El Paso Times newspaper for two (2) consecutive weeks and posted on the District’s website. Nine hundred twelve (912) vendors were sent invitations to respond through the District's E-bid system. Thirty-six (36) vendors downloaded the specifications from the District's E-bid website, and four (4) responses were received. |
|
| | | | | | | | | ADMINISTRATIVE RECOMMENDATION/MOTION: | | It is recommended that the Board approve the purchase of interactive playground systems and installation from ProComputing, LLC, in the estimated amount of $366,282.00, as presented. |
|
| | | | | | | | | FUNDING SOURCE: | Budgeted Grant Funds | | ACCOUNT NO.: | 289.11.6636.XXX.24.843.836 |
|
| | | | | | | | | IMPACT ON OTHER FUNCTIONS/OPERATIONS: | |
|
| | | | | | | | | CONSEQUENCES OF NON-APPROVAL: | | Students will not be able to perform physical activity and learn at the same time, especially in times of inclement weather. |
|
| | | | | | | | | IMPLEMENTATION TIMELINE: | Upon approval |
|
| | | | | | | | | COMMENTS RECEIVED, IF ANY: | |
|
|