| | | | | | | |  MEETING DATE: 11/15/2022
AGENDA ITEM NO.: H.2.
Purchases Requiring Board Approval - Consent Agenda |
| | | | | | | | Board of Trustees
Executive Summary of Board Agenda Item
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| | | | | | | | | TITLE: | | Award of Office Supplies, RFP #23-027 (Administrative Recommendation: El Paso Office Products, LLC; Lakeshore Learning Materials, LLC; ODP Business Solutions, LLC; School Specialty, LLC; Spectrum Paper Co., Inc.; and Staples Business Advantage) (Budgeted Local and Federal Funds - $1,000,000.00) |
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| | | | | | | | | JUSTIFICATION STATEMENT: | (To continue to provide the District with needed office supplies)
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| | | | | | | | | PURPOSE OF AGENDA ITEM: | Action |
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| | | | | | | | | TO BE HELD IN: | Open Session |
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| | | | | | | | | AUTHORITY FOR ACTION: | Other |
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| | | | | | | | | STAFF RESPONSIBLE: | Martha Aguirre and/or Joseph Villalba |
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| | | | | | | | | DISTRICT IMPROVEMENT PLAN OBJECTIVE, GOAL OR NEED ADDRESSED: | |
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| | | | | | | | | SUMMARY: | | The Request for Proposal (RFP) method is one (1) of seven (7) approved purchasing methods identified by the Texas Education Code, §44.031. The District requested proposals for office supplies. The purpose of this request is to provide campuses and departments with supplies needed for day-to-day operations on an "as needed" basis. |
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| | | | | | | | | ADMINISTRATIVE RECOMMENDATION/MOTION: | | It is recommended by Ms. Martha Aguirre, Chief Financial Officer; Dr. Joseph Villalba, Executive Director of Procurement & School Resources; and Ms. Leticia Rivera, Assistant Director of Procurement & School Resources, that the Board approve the award of Office Supplies, RFP #23-027, to: El Paso Office Products, LLC; Lakeshore Learning Materials, LLC; ODP Business Solutions, LLC; School Specialty, LLC; Spectrum Paper Co., Inc.; and Staples Business Advantage, in an estimated amount of $1,000,000.00, for an initial one (1) year period, with the option to extend four (4) additional one (1) year periods. |
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| | | | | | | | | FUNDING SOURCE: | | | ACCOUNT NO.: | Various |
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| | | | | | | | | FISCAL IMPACT AND COST: | | - FUTURE/ONGOING:$1,000,000.00
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| | | | | | | | | IMPACT ON OTHER FUNCTIONS/OPERATIONS: | N/A |
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| | | | | | | | | CONSEQUENCES OF NON-APPROVAL: | | Office supplies will not be available for District-wide use. |
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| | | | | | | | | IMPLEMENTATION TIMELINE: | Upon Award |
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| | | | | | | | | COMMENTS RECEIVED, IF ANY: | |
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