Item Coversheet

MEETING DATE: 11/15/2022
AGENDA ITEM NO.: H.6.

Purchases Requiring Board Approval - Consent Agenda

Board of Trustees
Executive Summary of Board Agenda Item


TITLE:
Approval to Award (ESSER) Technology Temporary Personnel Services, RFP #22-066 (Administration Recommendation: GTS Technology Solutions, Inc.) (Budgeted ESSER III Funds and Local Funds - $575,000.00)
JUSTIFICATION STATEMENT:
(To develop a contractual relationship with a temporary personnel agency for department assistance to uphold the District's Power Up 1:1 Initiative which has provided all students in PK-12 with an instructional device)
PURPOSE OF AGENDA ITEM:Action
TO BE HELD IN:Open Session
TEXAS GOVERNMENT CODES:
AUTHORITY FOR ACTION:Other
STAFF RESPONSIBLE:Marta Carmona, Armando Almanza, and/or Joseph Villalba
DISTRICT IMPROVEMENT PLAN OBJECTIVE, GOAL OR NEED ADDRESSED:
SUMMARY:

The Request for Proposal (RFP) is one (1) of seven (7) approved purchasing methods allowed under Texas Education Code, Section 44.031.  The purpose of this proposal is to provide contracted temporary personnel to assist in the completion of various projects coordinated by the District's Information Technology Department. Temporary personnel would be contracted to assist in sorting, cleaning and configuration/distribution of student and teacher devices.  Additionally, contracted personnel will assist in managing device inventory to include, but not be limited to, assignment, collection, disposal and repair assistance.

ADMINISTRATIVE RECOMMENDATION/MOTION:

It is recommended by Dr. Marta Carmona, Deputy Superintendent of Academics; Mr. Armando Almanza, Configuration Management Administrator; Dr. Joseph Villalba, Executive Director of Procurement & School Resources; and Mr. Adrian Ibarra, ESSER Funding Buyer, that the Board approve the award of (ESSER) Technology Temporary Personnel Services, RFP #22-066, to GTS Technology Solutions, Inc., in a total amount not to exceed $575,000.00.

FUNDING SOURCE:Budgeted ESSER III Funds; Budgeted Local Funds ACCOUNT NO.: 282.11.6299.911.24.195.911; 199.11.6299.911.11.195.911 
FISCAL IMPACT AND COST:
  • IMMEDIATE: 
  • FUTURE/ONGOING:$575,000.00
IMPACT ON OTHER FUNCTIONS/OPERATIONS: 
CONSEQUENCES OF NON-APPROVAL:

Delayed turnaround time for device issuance, which may impede student learning and teacher instruction as well as device inventory. Not having access to additional staff may result in delayed internal processes ultimately affecting the District's Power Up 1:1 Initiative. 

IMPLEMENTATION TIMELINE:Upon approval
COMMENTS RECEIVED, IF ANY:
ATTACHMENTS:
Description
Board Report
Recommendation Memo
Executive Summary Back Up Information
Scoring Summary
Signed Vendor Contract
Recommended Vendor 1295 Form
Scope of Work